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How to Turn Dull into Dynamic!

A Special Report by Patricia Fripp, CSP, CPAE

Whenever you open your mouth, whether your audience is one person or a thousand, you want to get a specific message across. Maybe you want your opinions heard at meetings, or perhaps you are giving a formal presentation, internally or externally. Possibly your sales team needs to improve its customer communication, or you’re in a position to help your CEO design an important speech.

Anyone who sets out to present, persuade, and propel with the spoken word faces 10 major pitfalls.

1. UNCLEAR THINKING
   If you can’t describe what you are talking about in one sentence, you may be guilty of fuzzy focus or trying to cover too many topics. Your listeners will probably be confused too, and their attention will soon wander. Whether you are improving your own skills or helping someone else to create a presentation, the biggest (and most difficult) challenge is to start with a one-sentence premise or objective.

2. NO CLEAR STRUCTURE
   Make it easy for your audience to follow what you are saying. They’ll remember it better—and you will too as you deliver your information and ideas. If you waffle, ramble, or never get to the point, your listeners will tune you out. Start with a strong opening related to your premise; state your premise; ist the rationales or “Points of Wisdom” that support your premise, supporting each with examples: stories, statistics, metaphors, and case histories. Review what you’ve covered, take questions if appropriate, and then use a strong close.

3. NO MEMORABLE STORIES
   People rarely remember your exact words. Instead, they remember the mental images that your words inspire. Support your key points with vivid, relevant stories. Help your listeners “make the movie” in their heads by using memorable characters, engaging situations, dialogue, suspense, drama, and humor. In fact, if you can open with a highly visual image, dramatic or amusing (but not a joke!) that supports your premise, you’ve got them hooked. Then tie your closing back to your opening scene. They’ll never forget it

4. NO EMOTIONAL CONNECTION
   The most powerful communication combines both intellectual and emotional connections. Intellectual means appealing to educated selfinterest with data and reasoned arguments. Emotional comes from engaging the listeners’ imaginations, involving them in your illustrative stories by frequently using the word “you” and by answering their unspoken question, “What’s in this for me?” Use what I call a “high I/You ratio.” For example: Not, “I’m going to talk to you about telecommunications,” but “You’re going to learn the latest trends in telecommunications.” Not, “I want to tell you about Bobby Lewis,” but “Come with me to Oklahoma City. Let me introduce you to my friend, proud father Bobby Lewis.” You’ve pulled the listener into the story.

5. WRONG LEVEL OF ABSTRACTION
   Are you providing the big picture and overview when your listeners are hungry for details, facts, and specific how-to’s? Or are you drowning them in data when they need to position themselves with an overview and find out why they should care? Get on the same wave length with your listeners. My friend Dr. David Palmer, a Silicon Valley negotiations expert, refers to “fat” and “skinny” words and phrases. Fat words describe the big picture, goals, ideals, outcomes. Skinny words are minute details and specific who, what, when, and how. In general, senior management needs fat words. Middle management requires medium words. Technical staff and consumer hot line users are hungry for skinny words. Feed them all according to their appetites.

6. NO PAUSES
   Good music and good communication both contain changes of pace, pauses, and full rests. This is when listeners think about what has just been said. If you rush on at full speed to crowd in as much information as possible, chances are you’ve left your listeners back at the station. It’s okay to talk quickly, but pause whenever you say something profound or proactive or you ask a rhetorical question. This gives the audience a chance to think about what you’ve said and to internalize it.

7. IRRITATING NON-WORDS
   Hmm—ah—er—you know what I mean—. One speaker I heard began each new thought with “Now!” as he scanned his notes to figure out what came next. This might be okay occasionally, but not every 30 seconds. Tape record yourself to check for similar bad verbal habits. Then keep taping yourself redelivering the same material until such audienceaggravators have vanished. You could also give your friends permission to point out when you are using these filler words.

8. STEPPING ON YOUR PUNCH WORDS
   The most important word in a sentence is the punch-word. Usually, it’s the final word: “Take my wife—PLEASE.” But if you drop your voice and then add, “Right?” or “See?!” you’ve killed the impact of your message. (To discover if you do this, use the tape-recording test described above.) Don’t sabotage your best shots.

9. NOT HAVING A STRONG OPENING AND CLOSING.
   Engage your audience immediately with a powerful, relevant opening with a high I/You factor. It can be dramatic, thought-provoking, or even amusing, but never, never open with a joke! Get your listeners hooked immediately with a taste of what is to follow. And never close by asking for questions. Yes, take questions if appropriate, but then go on to deliver your dynamic closing, preferably one that ties back into your opening theme. Last words linger. As with a great musical, you want your audience walking out afterwards humming the tunes.

10. MISUSING TECHNOLOGY
    Without a doubt, audio/visual has added showbiz impact to business and professional speakers’ presentations. However, just because it is available, doesn’t mean we have to use it! Timid speakers who simply narrate flip chart images, slides, videos, overheads, or view-graphs can rarely be passionate and effective. Any visual aid takes the attention away from you.

    Even the best PowerPoint® images will not connect you emotionally. Use strong stories instead if at all possible. Never repeat what is on the visuals. If you do, one of you is redundant. Make technology a support to your message, not a crutch. The trap is that information presented through technology tends to be about the speaker and the speaker’s organization, while communication should be about the AUDIENCE.

    As part of one of my sales training seminars, a salesman was on stage, role playing with me in preparation for a presentation he was about to give that could be worth $20 million to his company. When I asked him about his PowerPoint®, he admitted he had 60 slides — 58 about his company and only 2 about the prospect. After the training, I heard that they reversed the ratio for this and all future presentations, based on my advice.

    When you can avoid these 10 common pitfalls, you’re free to focus on your message and your audience, making you a more dynamic, powerful, and persuasive communicator.

    I hope you enjoyed my special report. What you have read is just a small part of the advice I give in my work coaching individuals and teams.

    If you believe you are falling into any of the “Fripp’s 10 Biggest Traps” in your presentations, you may be in the situation where you qualify to be one of the handful of new clients I will work with in the next six months.

    But I’ve found through experience that there’s only one way to be sure. And that’s to have a short conversation on the phone.

    In our conversation, I would ask you to tell me about your speaking and presenting goals and experience, so I can assess whether this training is appropriate for you or your company.

    The initial conversation is no charge.

    Just like you, my time is limited, but I would enjoy discovering if my advice can help you accomplish your goals and have the impact it has for my clients.

    To find out about my availability for a no-charge, no-obligation conversation, please call my office tollfree at (800)634-3035 or send me a short email at PFripp@Fripp.com.

    Thank you…

    I’m looking forward to speaking with you.

    Sincerely,

    Contact Patricia and discover how you can accomplish your sales goals:
    http://www.fripp.com/salestraininginfo.html

Patricia Fripp, CSP, CPAE

Keynote Speaker, Sales Trainer, Speech Coach 527 Hugo Street, San Francisco, CA 94122 (800)634-3035, (415)753-6556

Fax (415)753-0914 E-mail: PFripp@Fripp.com, Web Address: http://www.fripp.com

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